One proactive view pulling together everything worth acting on across the whole dashboard — insurance changes, fuel cards to cancel, open discrepancies, and every other flag that stood out. Re-reads live data every time it renders.

On the PDF vs. email: browsers won't let a webpage attach a file to an email automatically (a security restriction, not a limitation of this dashboard) — "Email Summary" opens your email client with a text summary already in the body, and "Generate Full Report PDF" downloads the detailed version. Attach the downloaded PDF to that opened email yourself before sending.

What clients have asked for in their own portals. Set a status and write a response — the client sees both, so a suggestion never disappears into silence.

Sent	Client	Area	What they want	Why	Their priority	Status	Our response

A single rollup across Mobility SA's five businesses — real revenue, biggest risks flagged anywhere in the dashboard, and open task load per owner. This re-reads live data every time it renders; it doesn't need a separate sync step.

Every field below is scored across the whole fleet: green ≥90% captured, amber ≥50%, red under 50%. A blank field means “not captured yet”, not “doesn't exist”. Bars are sorted worst-first, so the biggest data-capture gaps sit at the top.

Delegate anything to any staff member, tagged to the business it belongs to. This is separate from the fuel-specific tasks under Fuel → Integrity & Theft — those stay focused on fuel; this is for everything else.

Every open item across the whole dashboard — Staff Tasks, Fuel Tasks, and Allocation Prep checklists — pulled together and grouped by who's actually responsible. There's no email server behind this, so nothing sends itself: click "Send Reminder" and it opens a real email pre-filled and ready to go in your own email client — you still hit send. If someone's email isn't on file yet, add it in the Employees tab (🔒 Staff) and it'll pick up automatically.

Ins / Petrol-Diesel / Toll / Gen badges before each ID: green = correct as-is, red = needs action, grey = not yet captured. Hover a badge for the specific reason.

Plotted from each mobile's standing location on file, geocoded against real OpenStreetMap data — not a live GPS feed, but the last known address on record. Pin colour shows confidence: ● Precisely geocoded or a known depot   ● Approximate — province-level only   ○ No GPS data at all. New addresses are looked up automatically the first time they're seen (briefly shown as province-level until resolved) and cached — never looked up twice. Click any mobile ID anywhere in the dashboard to jump straight here and see where it last was.

These mobiles have no standing location captured at all — can't be plotted until someone fills in Region/Standing Location for them.

Once a mobile knows which client it's headed to, it lands here with a standard checklist — fuel card, insurance, what SVD needs to procure, what IMOTO needs to build/assemble, marketing wrap, CarTrack setup, region, SVL rate, connectivity. It stays here until every single item is ticked off — sign-off is only possible once the checklist is 100% complete, and requires a name, creating a permanent record of who signed off and when.

One sheet per group. Send it, then capture what comes back.

Sheet	Items to Check	Verified	Discrepancies	Progress	Last Sent	Actions

What we hold is our record. If the vehicle says something different, put it in What it actually is — that logs a discrepancy for review rather than changing the data on the spot. Apply writes the corrected value in once you're satisfied.

Petrol-Diesel / Toll badges before each ID: green = correct as-is, red = needs action, grey = not yet captured. Cars don't carry a generator card.

Car ID / Plate	Make / Model	Mobile Name	Driver	Company	Assigned Mobile	Region	Ownership	Rental	Insurance	Licence Disc	Action

Rule: a mobile can only carry Full cover while it's allocated to a client — insurance is a billable cost that should ride on the allocation, not sit idle. Unallocated mobiles may only be Basic (fire & theft) or None. The Full option is disabled below for any mobile that isn't currently allocated, so it can't be mis-set from here.

Anywhere two data sources don't line up — a vehicle on an insurance schedule that isn't in the fleet register, a fuel card that doesn't match any mobile, a billing figure that doesn't reconcile — goes here instead of getting lost in chat. Work through it, mark it resolved with a note on what was done.

Priority	Mobile ID	Client	Expiry	Days	License Fee	Income at Risk	Action

Show actioned this month

Mobile ID	Actioned On	Notes	Action

License fee is pulled from the real licensing register (annual ÷ 12); insurance is the real monthly premium where on file. Both editable — type over any value to correct or fill a gap. Expiry turns amber within 30 days and red once overdue. Only mobiles allocated to a client should carry insurance — an unallocated mobile with Full/Fire & Theft is flagged as a wasted cost, and an allocated one with None is flagged as risk exposure.

All UIF, SIOC, and TM mobiles have solar with generator as emergency backup. Generator-only mobiles break down a lot and cost real money to run — this ranks them by actual generator fuel spend, so the worst (most expensive/breakdown-prone) offenders are the clearest candidates for a solar upgrade.

Power Setup is derived from Solar + Generator status — set Solar here and it updates automatically. Petrol Card and Generator Card status live on the Fuel Management tab, alongside fuel spend tracking. Tank (L) is the vehicle's real diesel tank capacity — the 8 UIF mobiles are confirmed at 400L each; fill it in for others as it's confirmed. It directly powers the impossible-fill fraud check under Fuel → Integrity & Theft, so a blank tank capacity means that mobile currently has no protection from that check.

Only staff who actually work in the mobiles (operators, nurses, doctors, audiologists, optometrists, drivers, etc.) get an Android phone + SIM, for the GuudPro scheduling app — not the full staff roster. Coverage below is measured against that field-role subset only, marked in the Employees tab.

For the GuudPro scheduling app on staff Android phones — not mobile-unit internet (that's on the Flickswitch tab).

Flickswitch connects each mobile's equipment and software to the internet for management — separate from staff phones. Tracked per mobile unit, not per person.

Real SIMs from the July 2026 usage report not tied to a specific fleet mobile — cameras, solar monitoring, boat, test SIMs, etc.

What's actually equipped in each mobile — medical, audiology, optometry, dental, solar, and any other fitted equipment — with its value, so total asset exposure per unit is visible at a glance.

Who legally owns each mobile (SVL or AMS mostly, some moving from AMS to SVL over time), whether the RC1 is on file, and — for anything financed — the lender and current loan balance. Real ownership data loaded from the fleet register where available; the rest defaults to Unknown until confirmed.

Contact, license, and tag assignment in one place — one row per driver, joined from the Driver ID Tags register. PrDP (Professional Driving Permit) is tracked separately from the driver's license above — it's a different legal requirement. Expired or missing PrDP on a driver currently linked to an allocated mobile auto-files an Urgent task under Staff Tasks, tagged to that mobile's client.

Name	Phone	Email	License No.	Expiry	PrDP No.	PrDP Expiry	Medical Expiry	Guud Passport No.	Overall Score	Driving Behaviour	Scheduling	Biggest Score Gain	Company	Region	ID Tag	Role / Vehicle	Tag Status	Assigned

Guud Mobiles' drivers grouped by region rather than by client — set up this way because each region is intended to eventually manage its own drivers through its own view. A driver only counts as compliant here with a valid PrDP, a valid medical certificate, and a Guud Passport Number all at once — one missing item pulls the whole region's score down, since this is a legal requirement, not a target to partially hit.

Four categories roll up into one composite score per person: Behavior (from CarTrack, once connected), Fuel Utilisation (discrepancies vs. expected usage), Punctuality (late/early to deployment), and KPIs (role-specific, captured directly as a score out of 100). All four are manual-capture for now — click Edit on a driver to enter numbers, or bulk-paste a full sheet.

One data-quality note: the Fuel tab's transaction records don't reliably identify which driver was actually behind each fuel purchase yet (some rows show a real name, others just a fleet code) — that's logged as an open item on the ⚠️ Discrepancies tab. Until that's cleaned up, fuel scores here are what you capture manually, not an automatic calculation.

Driver	Behavior	Fuel	Punctuality	KPI	Composite	Last Updated	Action

Base path: Save Check which files are reachable

Bubbles are provinces, sized by how many mobiles are allocated there. Gold pins are mobiles with a real position on file.

On CarTrack positions. There is no live CarTrack feed connected yet, so this map cannot show where a vehicle actually is right now. A mobile gets a real pin only when its standing location on file resolves to coordinates. Everything else is shown by the province it is allocated to, and says so. Deploying the CarTrack sync is what turns these into live positions.

Every company in the group, the people in it, and what each person is allowed to do in their own dashboard and app. Set a role to apply a sensible default, then tick or untick individual rights.

These rights are a plan, not enforcement. Nothing here restricts anyone yet — this is where you decide who should get what, ready for the server login to enforce it. Until the backend is wired, a right ticked here does not stop or allow anything.

Every one of these currently feeds this dashboard through a manual upload or manual entry — real data, just not a live feed. This page is the honest map of what's connected today, what a live API connection would unlock, and what the tech team needs to go get from each provider to make it live. It's also meant as a working reference — add notes as you gather account details, API docs, or contacts from each provider.

No live CarTrack feed connected in this build — figures below are manually entered or bulk-imported from a CarTrack export until that integration exists. Sort by clicking a column header.

Total across all unidentified units: . Assigning a unit copies its KM total straight into that mobile's "KMs This Month" field on the table above.

Every CarTrack unit that drove, whether or not it's on your fleet list. Click "View trips" for the full trip-by-trip detail.